Computers, servers, and other devices are vital to the modern businesses. We’ve come to depend on these machines to handle everything from book keeping and payment processing to document sharing and internet browsing. Unfortunately, we all make the mistake of taking their reliability for granted. The pace of technology is amazing, but it also means that devices don’t last as long as they used to, and keeping your systems current is more important than ever. Neglecting these facts could lead to inevitable failures, resulting in significant (and unexpected) downtime.

For this reason, one of your goals for the end of each year should be to thoroughly examine your current computer equipment, and focus on finding devices on their “last legs”. Once you’ve found them, the next step is to plan to replace them before they fail. Trust us, budgeting for a new computer is a whole lot better than waking up and realizing you have to go spend $1000 (or more) on a new PC.

So how do you know which devices are on their way out? Here are a few simple guidelines that can help you find devices that should be replaced:

  • Consider the age of your computers
    • Business grade devices will last 3 – 5 years
    • Consumer grade devices (e.g. computers purchased from big box retailers) typically only last for about 1 year before degrading in performance
  • Check your warranty dates
    • Maintaining your warranty is important. We recommend replacing systems during their warranty cycle to make sure you never lose coverage.
    • HP (and similar companies) typically carries a 3 year warranty on their business grade devices with an option to extend coverage to 5 years
  • Monitor your service history
    • As your computers get older, you’re going to notice a decrease in performance and an increase in service requests
    • You might begin to notice an increase in support requests due to more frequent chronic issues